Related: Time Clock Report
Overview
Boulevard offers a simple time clock feature to allow staff and managers to clock in and clock out, tracking the working hours for individual staff members. These working hours are then compiled into the Time Clock report for easy input into payroll systems.
To enable the Time Clock feature, from the location Manage tab, under Business Details, check the box for Enable Timeclock. You can also enable staff to clock in and out using the mobile app by Enabling Timeclock in Professional App.
Permissions can be customized to specify whether users can edit existing timecards, clock others in and out, or are limited to clocking themselves in and out.
Basic use of the time clock - Dashboard
At the business location level click the clock icon at the top right of the screen.
Click in the staff member's row to Clock-in or Clock-out
If the staff member is not scheduled, click the purple New Timecard button at the top right to search for the person and create their timecard or hover your mouse where the shift should be placed and click ADD +. Add a reason from the dropdown.
Click New Timecard when finished
The notification number in purple to the upper right of the clock icon represents the total number of currently clocked-in shifts.
NOTE: Staff members must have a Schedule created for the staff name to be automatically added to time cards. If a staff member does not have a schedule, they need to create a new time card daily to track hours worked.
Employees that are set as "Show on Schedule" within their staff profile will automatically appear in the Time Clock list. If this setting is not enabled or they are not scheduled, their name will not display unless a new timecard is created manually.
Basic use of the time clock - Professional App
Staff with the appropriate permissions can also clock in and out using the Professional App.
To clock in or out using the Professional App, simply tap the clock icon in the top right corner of the calendar view.
You will be asked to select a reason if your business requires a selection.
While you are on the clock, the hands on the clock icon turn. Tap the clock icon again to clock out.
Enabling Time Clock and Timecard Reasons
Navigate to Manage Location > Details.
Scroll down to location features and select the Enable Time Clock and/or Enable Time Clock in Professional App checkbox. Once enabled, the settings save automatically.
Editing and Voiding a Timecard
Only users with 'Edit Timecards' permissions can edit individual timecards. To edit or void a time card:
Click directly on the specific shift time that you wish to edit
In the Update Timecard window make the necessary changes to the time.
Add a reason for the change
Click Update Timecard or
Click Void to delete the timecard
Defining Timecard Reasons
Ensure Timecard reasons are entered correctly so that reporting is consistent and easy to understand.
Navigate to your Manage Location settings. By default, there will be one "Other Reason" created to allow staff to enter any reason they'd like.
By default, there will be one "Other Reason" created to allow staff to enter any reason they'd like.
Click Add Reason to enter an option that staff members can choose from when adding a new timecard.
Click the menu dropdown next to a reason to make it the default option or remove it.
Toggle on "Ask for a timecard reason on staff clock in" to make selecting a reason required.
Filtering the Time Clock
Similar to the Front Desk view, dates within the Time Clock view can be toggled using the left and right buttons and also using the calendar date-picker on the left. Specific filters can be applied to view only select staff members, and to also view time cards according to status including:
All Timecards - all time cards regardless of status
Needs Review - all time cards that are marked with errors need review
Incomplete - all time cards with shifts that are only clocked in
Complete - all time cards with shifts that are both clocked in and clocked out
Voided - all time cards that have previously been voided
Time Clock Report
The Time Clock report lists by the service provider the total hours worked across a preselected date range. When a timecard is edited, a reason must be given which is then displayed in the 'Reason' column. To access the Time Clock report:
Select the Reports tab
Under the Staff section select Time Clock
Filter by the staff member or date range if desired
Download or email as you would any other report
Example Time Clock Report
