We're excited to bring you an expanded reporting experience. If you don't see the reporting features described below, don't worry—this updated reporting experience will become available to your account over time.

Resource	Link
Time Block Entries Report	https://dashboard.boulevard.io/reports/time_block_entries

Overview

The Time Block Entries report provides a detailed, record-level view of all time blocks logged for staff in your Dashboard. It captures when staff are marked unavailable, the duration of each block, who created it, and the reason provided.

Use this report to monitor how blocked time affects staff availability and bookable capacity, investigate scheduling patterns, and ensure time blocks are being used appropriately across your locations. It's especially useful for capacity planning, utilization impact analysis, and identifying unusual or excessive blocking that could affect revenue or service delivery.

What this report is best used for

Understand when and why to use this report through common use cases, descriptions, and example questions it can help answer in your day-to-day operations.

Use cases	Description	Example questions this report helps answer
Staff Availability Visibility	View all time periods where staff are marked unavailable due to time blocks.	When is a staff member unavailable? How much time is blocked off this week?
Capacity Planning	Understand how blocked time reduces bookable capacity across staff and locations.	How many hours are blocked vs. available? Which locations have the most blocked time?
Operational Oversight	Track who created time blocks and why to ensure appropriate usage.	Who created this time block? What reason was provided?
Utilization Impact Analysis	Measure how much staff time is removed from scheduling due to blocks.	How many staff hours are lost to time blocks each month?
Staffing Pattern Analysis	Identify trends in blocked time by staff role, location, or time of day.	Are certain roles blocking more time? Do blocks happen more on specific days?
Schedule Integrity Monitoring	Detect excessive or unusual time blocking that could affect revenue or service delivery.	Are there staff with unusually high amounts of blocked time?

Prerequisites

Before using this report, make sure the following are in place. These directly impact whether you can access the report and how accurate the data will be.

Permissions: You must have the appropriate Data & Reporting permissions enabled to see this report: Staff Operations Reporting > Schedule & Attendance
- If you don’t see the report, check your permissions first - see Reporting Permissions for more information.
Location and Access Scope: What you see in the report depends on your access:
- You’ll only see data for assigned locations
- Row-level access may further limit visible data
- If it looks like data is missing, verify your location assignments and access settings.
Required Setup: For the report to show meaningful data, staff must have time blocks created on their schedule (via the Dashboard or Professional App).

Default report configuration

See how the report is structured when first opened. Learn what each field represents, how the data is organized, and which fields can be used to filter results.

Group By

Field name	Definition	Example	Filter?
Location Name	The official name of the business location where the time block occurred.	Joshua Tree	Yes
Time Block Date	The local calendar date the time block is on.	2026-03-02	Yes
Time Block ID (hidden in table, shown in exports)	Unique identifier for the staff time block record.	002b4940-472b-4775-8c4d-084d933fad07	No

Columns in Table

Field name	Definition	Example	Filter?
Staff Name	Full name of the staff member associated with the time block.	Lou Morrison	Yes
Time Block Type	Entity who created or applied the time block.(Possible values include Business and Personal)	personal	Yes
Status	Current status of the time block. Examples include: active, cancelled, completed.	cancelled	Yes
Time Block Description	Description or reason provided for the time block.	Lunch	No
Start Time	The local time when the time block begins.	13:30:00	No
End Time	The local time when the time block ends.	14:00:00	No
Hours Blocked	Total duration of the time block in hours. Units: hours.	0.5	No

Customizable fields

Explore the fields you can adjust to tailor the report to your needs. Each field includes a definition, example, and whether it can be used in filtering.

Field name	Definition	Example	Filter?
Location Name	The official name of the business location where the time block occurred.	Joshua Tree	Yes
Time Block Date	The local calendar date the time block is on.	2026-03-02	Yes
Time Block ID	Unique identifier for the staff time block record.	002b4940-472b-4775-8c4d-084d933fad07	No
Staff Name	Full name of the staff member associated with the time block.	Lou Morrison	Yes
Time Block Type	Entity who created or applied the time block.(Possible values include Business and Personal)	personal	Yes
Status	Current status of the time block. Examples include: active, cancelled, completed.	cancelled	Yes
Time Block Description	Description or reason provided for the time block.	Lunch	No
Start Time	The local time when the time block begins.	13:30:00	No
End Time	The local time when the time block ends.	14:00:00	No
Hours Blocked	Total duration of the time block in hours. Units: hours.	0.5	No
Staff Role Name	Name of the role assigned to the staff member.	Top Colorist	Yes
Location Group	The location group the business location is associated with, if applicable.	West Coast	Yes
Location Tags	Tags associated with the business location, if available.	High Volume	Yes
Location ID	Unique identifier for the business location where the time block occurred.	005608b5-ad6b-4bbf-b99f-23786c3fe07b	No
Location External ID	Identifier for the location from an external system, if provided by the business.	JT	No
Staff ID	Unique identifier for the staff member associated with the time block.	00569c45-b8a1-4f5c-af76-75a5b5de837e	No
Staff First Name	First name of the staff member.	Lou	No
Staff Last Name	Last name of the staff member.	Morrison	No
Staff Nickname	Informal name used by the staff member in the system.	It me Lou	No
Is Staff Active	Flag indicating whether the staff member is active (true = active).	TRUE	Yes
Staff External ID	Identifier for the staff member from an external system, if provided by the business.	1037921	No
Staff Alternate ID	Alternate identifier for the staff member, if provided by the business.	HSW003	No
Staff Mobile Number	Mobile phone number of the staff member.	7206667884	No
Staff Email	Email address of the staff member.	email@email.com	No
Created by name	Name of the staff member that created the time block	Jack Reacher	Yes
Cancel by name	Name of the staff member that cancelled the time block	Jack Reacher	Yes
Created Date	The local date and time when the time block was created in the system.	2025-07-20 0:09:52	Yes
Minutes Blocked	Total duration of the time block in minutes. Units: minutes.	30	No

Report Caveats

There are a few important caveats and limitations to be aware of when using this report. Use these details to better understand how the data behaves and how to interpret it correctly.

Caveats	Details and Impact
All time blocks are counted regardless of schedule overlap	This report does not adjust time blocks based on whether they overlap with a staff member’s scheduled shift. A time block is counted in full even if the staff member is not scheduled during that time. As a result, blocked hours may differ from the Attendance Report, which only counts time blocks that overlap with scheduled shifts.
All time blocks are counted regardless of appointment overlap	If a time block overlaps with an appointment, both are counted independently. No segment-based deduplication is applied. This report reflects raw time block data and does not adjust for overlaps with appointments.
Time blocks appear for both scheduled and unscheduled staff	Staff members do not need to have a scheduled shift to appear in this report. Any staff member with a time block in the selected date range will be included. This differs from the Attendance Report, which only includes staff with scheduled shifts.
Cancelled time blocks are included by default	Time blocks with a status of “cancelled” are included in the report. Use the Status filter to exclude cancelled records if only active or completed time blocks are needed.
Date filter is based on time block date	The date range filters based on when the time block occurs, not when it was created. To filter by creation date, use the Created Date field.

Use Case Example Configurations

Learn how to set up the report for specific scenarios with practical examples. Follow along to create views that answer common questions and support your workflows.

Use case	Description	How to configure the report
Staff Availability Visibility	View all time periods where staff are marked unavailable due to time blocks.	Filters: Time Block Date = this week Group by: Staff Name, Time Block Date Columns: Start Time, End Time, Time Block Type, Status, Hours Blocked
Capacity Planning	Understand how blocked time reduces bookable capacity across staff and locations.	Group by: Location Name, Staff Name Columns: Hours Blocked. (Report shows blocked hours only; it does not calculate available capacity.)
Operational Oversight	Track who created time blocks and why to ensure appropriate usage.	Group by: Staff Name, Time Block Date Columns: Time Block Type, Time Block Description, Created by name, Created Date.
Utilization Impact Analysis	Measure how much staff time is removed from scheduling due to blocks.	Filters: Time Block Date = target month Group by: Staff Name Columns: Hours Blocked
Staffing Pattern Analysis	Identify trends in blocked time by staff role, location, or time of day.	Group by: Staff Role Name, Time Block Date Columns: Hours Blocked
Schedule Integrity Monitoring	Detect excessive or unusual time blocking that could affect revenue or service delivery.	Group by: Staff Name Columns: Hours Blocked Sort by: Hours Blocked descending to surface outliers

Time Blocks

Time Block Entries Report